Project Delays with Better Project Scheduling: How Project Schedule management saved Transocean $24 million

Introduction to Project Scheduling in Complex Construction Projects

In the world of large-scale construction projects, avoiding project delays is a critical yet challenging aspect of project scheduling. The Deepwater Titan project, a massive undertaking by Transocean, serves as a prime example of how effective project scheduling and pull planning can overcome significant obstacles and ensure timely project completion.

The Project Plan and Initial Timeline

The project manager, John McCann, was tasked with overseeing the construction of the Deepwater Titan, a state-of-the-art drilling vessel. The initial project plan outlined an ambitious timeline for completion, with a carefully crafted project schedule detailing each phase of construction. However, as with many complex projects, unexpected challenges would soon test the team's ability to avoid delays and keep the project on track.

Unexpected Changes and Potential Setbacks

As the project progressed, two major changes in project scope threatened to cause significant delays:

1. Upgrading the mud systems: This required access to the mud room on deck 3, which was already installed.

2. Installation of a new Managed Pressure Drilling (MPD) system: This necessitated additional piping and a new manifold.

These changes in project requirements could have easily led to delays, potentially resulting in delayed project completion and substantial cost overruns. The project team recognized that poor planning at this stage could lead to a domino effect of setbacks throughout the project lifecycle and began to formulate a project schedule to combat this.

Identifying Common Causes of Project Delays

To address these challenges effectively, McCann and his team first needed to understand the common causes of project delays. They identified several factors that often result in delays:

1. Inadequate risk assessment

2. Poor communication among team members and stakeholders

3. Unrealistic timelines

4. Scope creep

5. Resource allocation issues

6. Unforeseen technical challenges

Recognizing these potential pitfalls allowed the team to develop strategies to prevent delays and keep the project schedule on schedule.

Implementing Robust Project Management Strategies

To overcome the project delays caused by the scope changes, McCann engaged Wayne Greenwood of OverVue Planning Systems Inc. as a project scheduling professional. W Together, they implemented a series of robust project scheduling strategies, using Pull Planning Techniques:

1. Comprehensive Schedule Revision

The team utilized OverVue, our advanced project scheduling and management tool, to revise the remaining project schedule. This allowed them to:

• Import the remaining portion of the delivery schedule from Primavera P6

• Transform the original Gantt chart into a Project Flow Diagram

• Implement unique Spatial Scheduling capabilities

2. Stakeholder Engagement and Communication

Recognizing that effective communication is crucial to project success, McCann initiated information sessions with key project stakeholders. These sessions aimed to:

• Discuss the impact of scope changes

• Gather input on potential solutions

• Ensure alignment on project goals and timelines

3. Risk Assessment and Mitigation

The team conducted a thorough risk assessment to identify potential delays and develop mitigation strategies. This involved:

• Analyzing each aspect of the project for potential risks

• Developing contingency plans for high-risk areas

• Allocating resources to address identified risks proactively

4. Dynamic Project Tracking and Monitoring

To keep the project on track, the team implemented dynamic tracking methods:

• Real-time updating of the project schedule using OverVue’s pending project scheduling software

• Weekly review sessions to assess project milestones

Overcoming Construction Delays

Thanks to OverVue and their new project scheduling tools in place, the team tackled the construction delays head-on. They focused on several key areas:

Mud System Upgrade

To address the challenge of upgrading the mud system, the team:

• Developed a detailed access plan for the mud room

• Coordinated with equipment manufacturers to minimize downtime

• Utilized off-hours work schedules to accelerate the upgrade process

MPD System Installation

For the new MPD system installation, the team:

• Collaborated with Houston-based manufacturers to expedite production

• Prepared the installation site in advance to minimize on-site work

• Utilized parallel work streams to install piping while awaiting the manifold

Results and Project Success

The implementation of these robust project scheduling strategies yielded impressive results:

• Reduction in revision estimate by 48 days

• Cost savings of $24 million USD

• Schedule revision completed in just 5 days

These outcomes demonstrated the team's ability to manage project delays effectively and bring the project back on track.

Lessons Learned and Best Practices

The Deepwater Titan project provided valuable insights into avoiding delays in construction projects:

1. Proactive Risk Management: Anticipate and plan for potential setbacks before they occur.

2. Flexible Planning: Be prepared to adjust the project plan and timeline as circumstances change.

3. Stakeholder Engagement: Keep all project stakeholders informed and involved throughout the project.

4. Utilize Advanced Tools: Leverage project scheduling software to enhance decision-making and tracking.

5. Continuous Improvement: Regularly review your project's progress and adjust strategies as needed.

The Importance of Quality in Project Deliverables

Throughout the project, the team remained focused on maintaining the quality of project deliverables. They recognized that rushing to meet deadlines could compromise the overall quality of the work. To prevent this, they:

• Implemented rigorous quality control measures

• Conducted regular inspections of completed work

• Ensured that all project requirements were met or exceeded

Communicating Project Delays and Progress

One of the key factors in the project's success was the team's approach to communicating project delays and progress. They:

• Provided regular updates to all stakeholders

• Were transparent about challenges and setbacks

• Celebrated milestones and successes to maintain team morale

Conclusion: Overcome Project Delays

The Deepwater Titan project demonstrates that even in the face of significant challenges, effective project scheduling can help avoid delays and ensure timely project completion. By creating a project schedule, maintaining clear communication, and leveraging advanced project scheduling tools, project teams can overcome obstacles and deliver successful outcomes.

As construction projects and the project scheduling process become increasingly complex, the lessons learned from the Deepwater Titan serve as a valuable guide for project managers seeking to improve the quality of their projects and avoid costly delays. By focusing on proactive planning, stakeholder engagement, and agile management techniques, teams can navigate the challenges of modern construction projects and achieve remarkable results.

Transocean's Deepwater Titan arrived on the day scheduled in the revised project timeline, ready to assist in the offshore drilling operations. The team eagerly awaited its arrival, as it marked a significant milestone in the project's progress.

To learn more about our pull planning and scheduling services, contact us today!